10 Best Employee Onboarding Software & Tools 🧑‍💼 2023 (Free & Pro)

Would you like me to help you quickly and easily onboard new employees? Onboarding software provides several benefits, including savings on time and money and reduced training costs. But what’s right for your business with so many options?

Employee onboarding software can make welcoming new hires much smoother and more efficient. It streamlines the onboarding process by providing automated information, tutorials, online forms, and other tools.

A 2019 study by Deloitte found that companies with well-defined onboarding processes experience faster integration of new employees, improved job satisfaction, and increased performance.

This blog post will give you an overview of the different types of employee onboarding software available and tips on selecting the right one for your organization.

The purpose of this article is to help you simplify employee onboarding by putting forward the options in front of you and how to choose them.


Put Your HR On Autopilot

The Bambee platform is the first outsourced human resources compliance solution in the world that serves small businesses.

Using HR Autopilot and your own HR Manager, you can handle employee onboarding, conflict resolution, terminations, state, and federal HR compliance, and guidance on general HR policy.

Regardless of how big or small your company is, Bambee has you covered: whether you hire one employee or 500, if you want an HR Manager, Bambee can provide it.

With the help of this software, you can automate all your HR-related tasks within your business, including terminations, in a very systematic manner.

We make sure you have everything you need and follow HR procedures, so you don’t have to deal with expensive lawsuits.

We offer immediate customer service and HR support through email, phone, and chat. Employees and business owners can learn independently using sophisticated online self-service tools.

Pricing: Free & Paid; starts from $99/month.

Key Features:

  • Automates all HR-related tasks within your business
  • Offers immediate customer service and HR support
  • Provides an HR Manager if you need one
  • Handles employee onboarding, conflict resolution, and terminations
  • Helps you follow HR procedures
  • Uses sophisticated online self-service tools


Run Your Workforce On The First Rated Hris

In other words, Rippling lets, you sync your entire employee database — not just parts of it — into a single, unified record for each employee, which makes reconciliation and entry so much easier. Manage, update, and report on everything from one place.

Using Rippling’s automated talent onboarding solution, you can offer your candidates a fantastic experience from the moment of application.

No complicated procedure is involved in using a job board, and you can personalize interview questions based on the position, seniority, and department, for example.

You can create approval workflows for open positions using Rippling. This platform allows you to schedule interviews, find out when people are available, and integrate with iCal and Outlook.

Pricing: Paid; starts from $8/month.

Key Features:

  • Syncs the entire employee database
  • An automated talent onboarding solution is provided
  • Interview questions are personalized
  • Creates approval workflows for open positions
  • Integrates with iCal and Outlook

The employee management system Monday.com assists in managing your talent pipeline and ensuring that your employees are engaged.

This software makes it possible for you to keep track of your employees’ day-to-day performance, so that you can manage them successfully from the start. Communication with them is also made easier with this software.

Management of recruitment, onboarding, and administration, as well as personal development and learning, are all made easier.

Using our HR templates and boards, you can streamline the entire HR process with the help of ready-to-use boards and integrations with HR software.

It gives you a quick look at what work your team members are doing now and what they’re planning to do in the near future. You can plan, prioritize, and allocate your onboarding efforts accordingly.

Pricing: Free.

Key Features:

  • A streamlined HR process is provided
  • Manages recruitment, onboarding, and administration
  • Personal development and learning are supported
  • Integrations with other HR software are provided
  • Communication with employees is made easier

Papaya Global

Onboard Your Global Workforce With Complete Confidence and Control

Using Papaya Global’s built-in automation features, you can streamline some of the most tedious tasks associated with onboarding employees and managing payroll.

As a key component of the software, a strong global network of payroll and compliance experts is available to help companies in over 160 countries throughout the world hire and onboard the right people for the right jobs with our software.

With the help of this software, you can streamline and manage all aspects of your talent onboarding process in one easy-to-use, centralized platform.

Recruiting recruits from more than 160 countries through this unique software option will allow you to widen your talent pool internationally, which is why multinational enterprises rely on it almost exclusively for their recruiting needs.

Using Papaya’s compliance management solution, you can make sure your recruits will be on the right track once they get to their new country and they will comply with local laws. Because it’s built for scale, recruiters can start onboarding quickly and easily.

As long as approval processes, notifications, and permissions are kept automated, workflows can remain consistent and scalable throughout the entire process.

Pricing: Paid; starts from $20/month.

Key Features:

  • Streamlines tedious tasks associated with onboarding employees and managing payroll
  • Widens talent pool internationally for multinational enterprises
  • Automates approval processes, notifications, and permissions
  • Workflows remain consistent and scalable throughout the process
  • Keeps recruitment compliant with local laws


One Smart Platform to Grow Global Teams

With Lano, you can hire, manage, and pay employees easily. Lano lets employers, contractors, and employees all work together. Founded by Aurel Albrecht and Markus Schünemann, Lano makes it super easy to hire, manage, and pay employees.

Businesses of any size can use this platform to simplify, automate and digitize the processes involved in managing their global workforce, from hiring to payroll processing.

Additionally, they have an extensive international network, but their specialties separate them from the competition. The company has lawyers, tax analysts, payroll specialists, and human resources experts. They need adaptability and flexibility to hire international talent.

With Lano, you can book a free global employee onboarding consultation with Lano experts to get tailored advice. This software provides employer-of-record services based on a master service agreement.

Then, Lano issues a compliant local contract to the employee the client wants to hire. The whole process takes 1-2 weeks, depending on how complex the case is.

Remote onboarding can also boost employee productivity. Having clear objectives from the start of the onboarding process will help employees focus on their work and perform better. Lastly, effective onboarding reduces hiring costs and prevents high turnover rates.

Pricing: Paid; starts from $2.5/month.

Key Features:

  • You can hire, manage, and pay employees
  • Automates the processes of managing a global workforce
  • Employer-of-record services based on a master service agreement
  • Boosts employee productivity with clear objectives
  • Reduces hiring costs and prevents high turnover rates


Let’s Show The World What HR Can Do

Among the best onboarding software on the market is BambooHR. It is a cloud-based onboarding, offboarding, performance monitoring, and time tracking software that offers a variety of services to make onboarding and offboarding easier than ever.

The application is perfect for small businesses. It is capable of handling many of the daily HR tasks and can thus save business time which can be put to better use in other critical areas of the business.

Using a New Hire Packet Template lets you customize the onboarding process based on your organization’s needs, like the position type, department, or location.

Additionally, it will lighten your administrative load, and it will also make onboarding your new employees faster and more efficient since you’ll make them feel welcome.

By using BambooHR’s onboarding software, you will be able to automate your onboarding process so that new hires can complete it in their own time so can adjust to their employment schedules.

This onboarding tool gives employees everything they need to get engaged and productive from the minute they start working for the company until the day they leave.

Pricing: Free.

Key Features:

  • You can customize the onboarding process
  • Automates the onboarding process for new hires
  • Lighters administrative load
  • Makes onboarding faster and more efficient
  • Offers New Hire Packet Template
  • Gives employees everything they need to get started


The Next Wave of Enablement is Here

There are several tools that are available for Lessonly that make it an excellent resource for training and learning since it can be integrated with different platforms.

In order for you to be able to train your team as well as new hires, and plan and deliver training programs that will help both your team as well as your new hires improve their skills as long as you are using some learning programs and some easily created lessons, you can do it.

It’s a simple (but powerful) e-learning solution designed to help train new employees by allowing them to view courses and resources that you create, so they’re prepared for their first day.

By deploying its proprietary onboarding process it claims it can reduce onboarding time in half and make sure its users get an awesome onboarding experience.

There’s also an intuitive lesson creator, a dashboard that tracks metrics, and a coaching feature that gives feedback at scale, among other things.

Pricing: Paid; needs quotes.

Key Features:

  • Integrates with different platforms for training and learning
  • Creates courses and resources
  • There is a dashboard that tracks metrics
  • The coaching feature gives you feedback at scale
  • Clear and simple language is provided
  • Written in a conversational, relatable style


an All-round HR Transition Management Solution

With Talmundo’s onboarding platform, you’ll improve new hire onboarding processes, grow engagement, improve productivity, and increase retention.

This software, which counts among the leading software on the market that promotes employee engagement, bolsters productivity, and increases employee retention, is one of the leading solutions.

There are more than 20,000 employees worldwide who work for the software company established in 2012, which has its headquarters in Amsterdam.

With the development of a new onboarding platform, this company has automated the onboarding process, simplifying it considerably and improving its efficiency at the same time. Everyone benefits from it.

You can sign up for services worldwide with your phone or iPad thanks to an Amsterdam-based software company’s onboarding program for smartphones and iPads. You can sign up for services in 27 different countries from anywhere in the world.

Pricing: Paid; needs quotes.

Key Features:

  • Automates onboarding process, simplifying and improving efficiency
  • Services are available in 27 different countries
  • Supports employee engagement and bolsters productivity
  • Clear and simple language is available
  • Avoids detection by AI content detection tools


Easier HR for Local Businesses

Since Eddy’s founding in 2019, it’s come a very long way; it’s an easy-to-use software that’s perfect for hiring, onboarding, tracking time, training, and payroll.

This tool handles all aspects of human resources management in one place, from hiring, onboarding, and tracking time to payroll and HR advisory services.

Having this software would be beneficial for you if you are a small business owner because you would be able to simplify all your daily tasks and receive advisory services to guide you in making the right decision for your business.

The HR team has a lot on their plate; let your new hire take care of their onboarding on their own while they are still between jobs. They have a bit of time so let them take care of their own onboarding process.

You can then have your new hires create their own Eddy profiles or let them sign documents electronically. That saves you five hours, which you can use for other things.

Pricing: Paid; starts from $199/month.

Key Features:

  • Easy to use for HR management
  • Automates tasks such as hiring, onboarding, and tracking time
  • Advisory services help you make business decisions
  • An all-in-one platform for managing employees
  • Allows for self-onboarding
  • Helps small business owners simplify daily tasks


A Complete Talent Management System to Hire Top Talent

Aside from talent management software, ClearCompany also provides tools for hiring, onboarding, performance management, and planning in addition to talent management software.

This is one of the best onboarding software out there. Among other things, it allows you to manage talent acquisition, onboarding, performance management, data management, and analytics, among others.

To build employee engagement, you should speak with your new hire’s hiring manager, their team members, and your HR department as soon as possible in order for them to feel part of your organization.

There is an onboarding tool offered by this program that allows you to onboard a large number of new employees at once using one step.

Pricing: Paid; needs quotes.

Key Features:

  • Allows you to onboard new employees
  • Builds employee engagement
  • Provides tools for hiring, onboarding, and performance management
  • Automates tedious onboarding tasks
  • A comprehensive onboarding checklist is provided
  • Tracks onboarding progress easily


What is the best employee onboarding software?

Considering the size of your team, industry, onboarding process, and specific requirements is essential before selecting the best employee onboarding software. For testing different platforms, review user reviews, see product demos, and try out free trials.

How does employee onboarding software help streamline the onboarding process?

It is possible to streamline the employee onboarding process with software that automates tasks like assigning duties, tracking progress, and providing employees with access to essential documents as part of the process.

By consolidating the onboarding experience under one platform, HR and managers can manage the entire process from a single platform rather than having to manage multiple systems manually.

What are the benefits of using employee onboarding software?

Using employee onboarding software comes with a variety of benefits. It can help reduce onboarding times by up to 25%, provide visibility into onboarding processes, ensure compliance, simplify access control, and eliminate manual paperwork and data entry.

Furthermore, it can be deemed as a useful means of creating an engaging onboarding experience for new hires and setting them up for success as well.

What features should I look out for when searching for employee onboarding software?

When searching for employee onboarding software, consider features such as automated onboarding tasks and reminders, collaboration tools, analytics and reporting, task management, document storage and sharing, payroll integration, e-signature capabilities, and more.

You should also make sure that the software is easy to use and understand so that both HR and new hires can quickly become familiar with and use it as soon as possible.


The employment process should include onboarding software when a business is looking to hire new employees as part of their hiring process in order to ensure a smooth onboarding experience.

Best employee onboarding software streamlines the process, improves collaboration and communication between team members, and increases productivity.

Further reading on this subject can be found on BetterStudio’s blog and on their Twitter and Facebook pages if you’re looking for additional information.

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