A content management system is your best bet for success if you want to build and create your website. The CMS solution helps filter and optimize the content you want to publish on the internet without writing any code. The ideal example would be a car; not many understand the mechanics behind its functioning, but the dashboard and pedals help in manipulation.
WordPress is among the most popular and influential CMS platforms available. The platform powers around 43.2% of all live websites, almost half of the internet. You can log in to your website dashboard, create web pages, customize the design, and add content using a simplified interface.
In this blog, we will explain how you can maximize your website’s productivity with the WordPress content management system. Before we look into that, let us look at the basics.
So, let’s start.
What Is WordPress?
WordPress is an open-source CMS popular among companies wishing to build compelling websites and blogs but lacking the necessary coding experience. It is free to install and use and can handle different website types.
At first, WordPress primarily focused on creating personal and small business blogs. The software has since then improved and can host any business you want today. You can use WordPress for;
Here are some of the features making WordPress a practical CMS to consider for your website;
Admin Dashboard and Settings
The Admin area allows authorized individuals to modify the WordPress website and perform the necessary maintenance procedures. The default approach to accessing this feature is adding “wp-admin” to your domain name. It should be thinktwice.com/wp-admin.
This dashboard has all the website management features you may need to tweak, from the content editor, plugins, and theme customizer. The settings menu allows you to modify issues like disabling the comments and changing the slug. It would help to note you’ll need to log in again when accessing the admin dashboard.
The content editor section is where the site admin can add, edit and publish pages and posts on WordPress. With the help of this editor, it will be easy for individuals to become familiar with word processors like Microsoft Word. Gutenberg is the editor’s newest version and significantly simplifies content creation.
This feature makes it easy to add blocks that house components like text, media formats, and design elements. The next step after creating content is assigning tags, a meta description, and a featured image to the page or post. You’ll execute all these functions optimally with the assistance of the content editor.
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Another valuable feature of WordPress CMS is the theme editor. It allows users to customize their current design template or theme by making changes, like uploading a logo and setting up a custom homepage. Note that installing a free theme means you’ll have limited customization options for your design.
You can also consider a page builder plugin to achieve a more practical and intuitive design process. For beginners, try taking advantage of the drag-and-drop feature that makes it effortless to twitch the current design.
Plugins and Widgets
Installing plugins is among the best ways to take full advantage of your WordPress website and extend its functionality. The plugins allow users to add features not present in the platform’s configuration. Developers within the WordPress community create most of these plugins, and you can also make one.
There are over 58,000 plugins in the official directory, each with a specific purpose. Some focus on strengthening website security, while others speed up your pages. Including widgets in your pages helps add extra content while improving your website’s structure.
Why Use WordPress?
Over 43% of live websites on the internet use WordPress, including prominent companies like Microsoft. Regardless of the type of website, there are plenty of reasons you should consider WordPress CMS. This section focuses on explaining the main reasons to consider the platform;
It’s a Free, Open-Source Platform
The affordability guaranteed by opting to build your website with WordPress is among the main reasons for its popularity. Unlike other CMS alternatives, you only pay for hosting and do not just use WordPress software. Since it is an open-source platform, you also get access to dozens of plugins and themes to modify your website’s appeal and functionality.
Modifying your website without coding knowledge is a daunting task. However, WordPress has features that make website modification easy since you’ll use the various themes and plugins available.
It’s Easy to Install
You don’t need to be a genius to create, build and design your website using WordPress. All it requires is a few clicks, and your website is up and running. Most web hosts also offer to preinstall WordPress for you or provide access to beginner-friendly tools in the installation process.
The fact that you can create any website is another reason for WordPress’s popularity. Its flexibility also allows your website to evolve depending on company objectives and goals. If you want to add a forum to the existing site, all you can do is install the bbPress plugin.
Tips and Tricks for Streamlining Your Blog’s Workflow
Setting up and managing your website with WordPress is significantly effortless and doesn’t require any coding knowledge. Several elements are involved in developing a successful site; among them is a smooth and efficient workflow.
Here are some tips and tricks for streamlining and maximizing content management systems in WordPress.
Begin the Content Process with Defined Goals
You must have clearly defined goals for the content’s objectives, regardless of the size of your team. It would help to understand not every digital process is similar. A good example is blog posts that require search engine optimization to increase organic traffic, while social media posts don’t.
Answering the following questions will help cover all your basis.
- What topics will you cover, and how deep are you planning to go?
- Who is your audience?
- What are you aiming to achieve in the short and long term?
- How will people access your content?
Visualize Your Content Workflow
There is much to gain from comprehensively visualizing your content workflow despite it being challenging. To simplify the process, start by focusing on the basic steps as you gradually progress. You can also include visual representations like boxes and arrows to link the steps, making it easy to move through the different stages.
Assign Responsibilities to Individuals
Most established websites often have a team working to produce relevant content. It would help to review your content workflow and ensure all parties understand their role.
Assigning tasks to specific individuals improves your overall workflow and makes it easy to identify the weak links in your processes. You’ll have to create a different schedule to accommodate tasks that aren’t in your team’s routine.
Set Contact Moments and Sub-Deadlines
Deadlines exist to ensure you complete the allocated tasks in the required timeframe. When creating content, it would be wise to consider sub-deadlines to provide enough recovery time if things go wrong.
You should set sub-deadlines and contact moments at critical points in the content process to achieve a more reliable action plan. These key points help keep content production seamless and are crucial in avoiding bottlenecks by identifying potential threats early. Another practical approach is scheduling internal deadlines to ensure content is ready at least a week before publishing.
Agree on Standards
Running a successful website requires you to generate quality content in all your posts. To achieve standard quality in all the content published, you’ll need to agree with your team on the blog standards and priorities. Agreeing on standards helps prevent disappointments because you receive an essential content outline first.
Allocate Time for Final Checks and Edits
Reviewing the final draft before publishing any post is always a good idea. You should include decent time in your content publishing schedule to prepare and optimize your drafts. The following are essentials to creating the ideal pre-publication checklist;
- Do you have a featured image in the post?
- Is the SEO featured good enough?
- Have you included relevant and insightful internal links?
- Is the date/time set correctly in your post?
Frequently Asked Questions
What Is the Advantage of a Content Management System?
Most companies love running their websites using a CMS since it enables non-technical employees to create fully functional pages. The platform also features thousands of plugins and widgets dedicated to making page customization effortless. When using an ideal CMS, you don’t need to understand programming languages or consult a web developer. Other advantages include streamlined scheduling, improved maintenance, and heightened control.
Which Content Management System to Use?
The content management system to use significantly depends on your website’s type and objectives. WordPress is the most popular CMS, with dozens of features guaranteeing to make website management easy. The platform powers over 43% of all websites, highlighting its practicality and efficiency.
How WordPress Works?
WordPress CMS uses a simplified dashboard to allow easy manipulation and customization of your website. It combines some core files, a WordPress database, and other files you add or installs to create the ideal page design.
PHP and MySQL are necessary for WordPress to work on your web server. PHP makes the platform more dynamic and runs on your server before a page loads on the browser. MySQL is an open-source database management system providing access to all data created, updated, read, and deleted.
Which WordPress Plan is Best?
Finding the ideal plan for your site will depend on your website type and the dedicated budget. Small business websites and blogs will benefit the most from the shared self-hosted plans as they are flexible, affordable, and easy to manage. The main reason for this plan’s affordability is that it allows businesses to share hosting resources.
Larger websites should consider managed hosting plans for the improved security and premium features guaranteed. The most expensive and advanced WordPress plan is the fully hosted option.
How Much Does WordPress Website Cost?
The type of hosting plan implemented on your website is among the primary elements determining the total cost of running your WordPress page. When using a shared hosting plan, your website will cost between $1.99 to $3.99 per month, while managed hosting costs $1.99 to $11.59 monthly. Other factors that may influence how much your WordPress website costs include paid plugins and themes.